Alumni

Alumni Leader Resources

Welcome!

And thank you for becoming an alum volunteer, board member, or leader. This is an exciting time for you to grow, learn, and create a big impact in your alumni community. The alumni relations team is here to help with guidance, context, and historical data for your market.

To best understand how we operate, you should familiarize yourself with the Alumni Leader Resources. To jumpstart ideas, please review all of the resources we offer in this section, as they provide guidelines, templates, and decades of best practices.

If you are not yet a leader, but are interested in volunteering, please fill out this form. You can read about more of our volunteer opportunities here.


Alumni Leader Resources:

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Club and Organization Fundamentals

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  • Regional clubs should collaborate with affinity groups such as the Women’s Network or the Black Alumni Group
  • Current students might land in your market after graduation, your club board can help them organize treks and mixers with alumni who might connect them to top employers 
  • Centers might be visiting your city with a purpose, make helpful introductions and collaborate on relevant events, where possible.  
  • Share your successes and best practices with other Chicago Booth alumni leaders around the globe.

Resources:

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Leadership Development & Board Management

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  • Each club should have a board consisting of at least 2 members
  • 2 year term limit for leaders 
  • 4 board meetings per year 

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Event Planning

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  • At least 2 events per year (programming should be scaled to market size) 
  • Events can be community based or provide intellectual content 
  • Your club board will choose the type of event, speakers, and a venue 
  • Your club leaders will submit event info via online forms 

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Marketing & Communications

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  • Your club will have its own website hosted by Booth with some customizable content 
  • Your events will be promoted in a weekly newsletter to local alumni 
  • Custom emails and surveys may be requested but used sparingly 
  • Your club owns and operates your own social media groups  

Resources:

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Policies & Guidelines

General overview & expectations

  • Chicago Booth has over 90 clubs and organizations that serve a community of 54,000 alumni. As you might expect, Chicago is our largest alumni market, but our community extends to thousands of cities across the globe. Some of these markets have thousands of alumni, some of them only a handful. Your club events should mirror your market in size, content, and frequency. Alumni relations will strategically partner with you to drive success.

What makes a club successful?

  • Alumni relations evaluates club health on 4 major key performance indicators: leadership, programming, communication, and collaboration. Successful clubs are not only meeting the minimum requirements below, but excelling in one or more categories.

 

Commonly Asked Questions

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Do we charge for alumni events?

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  • Typically, yes. We charge a nominal registration fee to cover costs of food & beverage and any other associated costs. This fee varies event to event.
  • At Chicago Booth, you do not need to be a due-paying member of the alumni association to attend events, so the registration fees help subsidize the alumni gatherings.

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How many people should we expect to attend an event?

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  • You should expect between 1-10% turnout of total number of alumni in your market
  • Even an event with 5 to 10 people can be successful with the right curation (you set capacity).
  • Alumni relations does not consider the number of alumni to be a success factor in alumni events

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How can we find venues?

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  • Cafes, bars and restaurants work well for mixers and social events
  • For speaker events and panel discussions, try to find corporate hosts (typically where the speaker works) through alumni connections or co-working spaces.

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How to organize a panel or speaker event?

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  • Use your board to brainstorm ideas on relevant and timely topics
  • Evaluate your alumni base to recognize top employers and possible thought leadership
  • Have a plan for written outreach (detailed, precise, and considerate)
  • Have a long list of potential speakers, as you can

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How do we prepare a moderator?

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  • The best moderators know the speaker they are interviewing. Try to choose a moderator that is a colleague, friend, or classmate; as there is an inherit understanding the speaker’s expertise.
  • If the moderator is not a friend of the speaker, then prepare your moderator with a list of questions and topics he or she might cover. Suggest that the moderator and speaker set up a phone call to practice a dry run before the event.